The Association was created by the Board, acting upon the recommendation of the President and the Provost, so as to provide a more formal channel for faculty participation in the governance of the University. The Association sits as an advisory body with all matters of immediate interest to the faculty as a collegial entity.

The Faculty Association is concerned with academic matters, professional areas such as grading standards and faculty development, and student relations.

The Faculty Association, which participated in the process of formulating the Student Learning Outcomes on all levels, fully supports and actively promotes the University goals. The Association has been especially apprehensive with the following Primary Institutional Goal:

To implement faculty and staff development procedures and programs which will ensure a high quality educational environment.

To achieve the goal mentioned above, the following sub goals have been established:

  1. To develop and maintain policies, which will help to recruit and retain quality personnel;
  2. To provide opportunities for intellectual growth and renewal of the faculty;
  3. To provide environment responding to interests of multi-cultural education of American and international students.

The Faculty Association supports programs for faculty development including attending off-campus special conferences dealing with subjects pertinent to current Association interests

All teaching faculty full-time or part-time are eligible for membership and have equal voting power at meetings of the Association.

Lincoln University Faculty Association Bylaws (June 2017)

 

Preamble

The Lincoln University Faculty Association (LUFA) was created by the Lincoln University Board of Trustees acting upon the recommendation of the President to include faculty participation in the governance of Lincoln University (LU). The Association bylaws provide processes by which faculty fulfill their responsibility for helping to formulate and implement the educational policy of Lincoln University, and helping the University fulfill its responsibility for working effectively and efficiency with other constituencies of the University. Authority and management of all operations of Lincoln University rests with the Board of Trustees of Lincoln University.  This Board of Trustees has delegated responsibility for academic affairs to the President. While these Bylaws are focused on the role of the faculty there is an understanding that the interests of all university participants are related, and the faculty are committed to promoting collaboration among faculty, staff, students, the administration and the community.

 

Article I – The Faculty Association

Section A – Source of Jurisdiction

  1. The powers of the Faculty Association are delegated by the President of Lincoln University as the chief executive officer of the University under the authority granted by the Board of Trustees.
  2. The Faculty Association is the principal agent of faculty governance at Lincoln University, and the jurisdiction of the Faculty Association shall normally be exercised through the Executive Board of the Faculty Association as specified in Article II.
  3. The actions of the Faculty Association and the Faculty Association Executive Board are subject to presidential veto. A Presidential veto shall only be exercised after consultation with the Faculty Board.

Section B – Faculty Membership

The Lincoln University Faculty consists of those individuals who are authorized to teach for Lincoln University as instructors of record and are listed as full-time or part-time instructors in the LU catalog.  Lincoln makes faculty appointments and promotions as described in the Faculty Handbook.  Some staff members also hold faculty rank, enabling them to occasionally serve as instructors of record.   Instructors from other academic institutions who are categorized as “visiting” faculty are not considered faculty as it relates to the Faculty Association.

Section C – Quorum

One-third of the voting membership of the Faculty Association shall constitute a quorum for the transaction of business at any meeting of the Association.

Section D – Voting Rights

  1. The following Faculty Association members are entitled to vote at faculty meetings and in faculty elections (including online voting):
    1. Full and part-time instructors, who are authorized to teach at LU as an instructor of record, except those serving in administrative positions without teaching duties.
    2. Full and part-time faculty members on continuing appointment.
    3. Any other faculty member, as defined in Section B, during semesters or a summer session where they teach at least one three-unit course (or the equivalent).
  2. Following Robert’s Rules of Order, the faculty member who presides over the faculty meeting shall vote only when that vote would make a difference in the result, for example, to create or break a tie.
  3. No proxy votes are allowed.
  4. Provided that any quorum requirement is met or unless otherwise noted (i.e., online voting), the winner(s) of each election shall be determined by the Board count method.

Section E – Meetings

  1. The President of the Faculty Association shall schedule at least two regular meetings of the Faculty Association during each academic year. The first meeting shall be scheduled between the first day of classes for the fall semester and end date of the fall semester, and the second meeting shall be held between the first day of the spring semester and the end date of the spring semester.
  2. The voting members of the Executive Board of the Faculty Association (President, Vice-President, Secretary) may call for a special meeting of the Faculty Association, or if the President or Secretary of the Board receives a signed petition from at least 25% of the voting members of the LUFA. There must be written notice of any special meetings that includes the date, time, place, and purpose of the meeting; and it must be distributed (print or electronic) to each member at least seven days prior to the meeting. The only business that can be transacted at a special meeting is that what was specifically noticed.
  3. No unannounced proposal may be voted on at a faculty meeting unless it is (1) of an emergency nature and put on the agenda by a unanimous vote; or (2) clearly germane or indispensable to a measure or matter already contained in the agenda for the meeting.
  4. Proposals for action at a regular faculty meeting shall ordinarily be circulated to members of the faculty and others who will attend the meeting at least 48 hours before the meeting at which they will be presented. In situations where such circulation would be undesirable the president of the faculty is empowered to make an exception to this rule.
  5. Typically, proposals presented are passed by a simple majority vote. However, any changes to the Faculty Association Bylaws require a 2/3 approval of any proposal.
  6. Any proposal presented for vote must be made through a motion that must be seconded before a vote can be taken.
  7. During a meeting, the faculty may, postpone or table proposals.
  8. When not inconsistent with these Bylaws, the latest edition of Robert’s Rules of Ordershall dictate the parliamentary procedures at faculty meetings
  9. It is the responsibility of individual members of the faculty to abide by the proposals adopted at a faculty meeting.

 

Article II – Faculty Association Officers

The President, Vice-President, Secretary, and Past-President (ex officio for a one-year term) constitute the Executive Board of the Faculty Association, which serves as the governing body of the Faculty Association.  The election (online or through a meeting) of these officers for a two-year term will occur in August at the start of the academic year (for 2017, officers will be elected in June and their terms of office will be until August 2019).

The Executive Board may act for the faculty when immediate action is necessary and a meeting of the faculty inexpedient.  Any such action is to be reported to the faculty promptly, and is to be considered the decision of the faculty unless the faculty acts by a simple majority to reverse it within ten days after such action.

Section A – President of the Faculty Association

The Faculty Association membership shall elect a President of the Faculty Association from their ranks.  The duties of the president of the faculty shall include:

  1. Presiding over Faculty Association meetings.
  2. Serving as an ex officio member of the Faculty Affairs Committee.
  3. Preparing the agenda for Faculty Association meetings.
  4. At the invitation of the President of Lincoln University, may be asked to attend administrative or board meetings when a faculty issue is on the agenda.
  5. Serve as a communication conduit between faculty members and others in various professional matters.
  6. Serve as a representative of the Faculty Association in various professional and community venues.

Section B – Vice-President of the Faculty Association

The membership of the Faculty Association shall elect a Vice-President of the Faculty Association from their ranks.  The duties of the Vice-President shall include:

  1. Serving as an assistant to the President of the Faculty Association.
  2. Serve as the primary grievance officer for the Association’s respective members.
  3. Shall assume the duties of the President in the absence of the President.

Section C – Secretary of the Faculty Association

The Faculty Association shall elect a Secretary of the Faculty Association, who shall record and publish the minutes of meetings of the faculty and preserve permanent copies of those minutes and other relevant documents distributed before or during faculty meetings.  The Secretary is also responsible for organizing and overseeing the annual Association elections at the start of the academic year that includes counting ballots.

Section D – Past-President of the Faculty Association

For continuity, the immediate past-president of the faculty Association will serve as an ex officio member of the Faculty Association Board with no Board voting privileges for a period of one-year.  He or she can continue to vote as a member of the Faculty Association per Article I, Section B above.

Section E – Executive Board Elections

The members of the Faculty Association shall elect the President, Vice-President, and Secretary of the Faculty Association to a two-year term by mail or electronic ballot majority vote using the Board method in August at the start of the academic year that concludes a two-year term of office (See exception in Article II, paragraph one).  Newly elected or re-elected officers will start their terms of office when the election results are finalized.  All full-time or part-time Faculty Association members are eligible for an elected office of the Faculty Association.  As mentioned under the Secretary’s duties, the Secretary is responsible for administrative oversight of all election processes, and for counting and recording ballots.

Elected officers cannot serve more than two two-year consecutive terms in the same office for a total of four years in one position without taking a two-year break from service.  However, he or she can run for one of the other two elected offices.

A voting member who vacates their Board position before the term has expired may be replaced through a special election administered by the Secretary or the President if the vacant position is the Secretary under the same election procedures indicated above.  The newly elected officer shall serve the remainder of the unexpired term. Fulfilling a partial term of office does not count toward the two two-year terms limit for officers.

 

Article III – Administrative Functions

Section A – Adoption of Resolutions

The Faculty Association may be asked to vote on matters of educational policy, and may be adopt resolutions from other university sources or committees.

Section B – Faculty Handbook Maintenance

Through the Faculty Affairs Committee of the Faculty Association, the Faculty Association will be responsible for ensuring the information concerning the Faculty Association is current and for providing updates to the administration for handbook revisions.

Section C – Faculty Association Meetings

At Faculty Association meetings, members will hear reports or announcements from its committees, adopt resolutions, debate and discuss proposals and issues affecting the educational policies of university or faculty life, and may conduct elections.

Section D – Committee Membership

The work of the Faculty Association is primarily done through its own elected committees, and through its elected and appointed representation on other University committees.

  1. The members of the Faculty Association shall elect members to the Education & Curriculum Committee, the Faculty Affairs & Training Committee, and the Faculty Research and Institutional Review Board for the Protection of Human Subjects Committee. The voting process can be done online with the election process administrated by the Secretary using the Board method.  Appointments to committees are one-year in length from the date of election at the start of the academic year in August.  There are no term limits, and faculty members can be on more than one committee.
  2. Through the Faculty Affairs Committee (FAC), the Faculty Association will appoint members to other standing University committees in a manner determined by the FAC.
  3. The Faculty Affairs Committee may also appoint faculty and the faculty may also elect representatives to ad hoc committees created for limited and clearly specified purposes mot coming under the purview of standing committees.

 

Article IV – Elected Committee Membership

Section A – Faculty Affairs and Training Committee

  1. The primary purpose is to oversee the general welfare of faculty members at Lincoln University that includes assessing the training needs of faculty. This can include non-curricular policies that affect the University at large.  In addition, this committee may also assist the Dean of Students in implementing social policies that affect the lives of students.
  2. The President of the Faculty Association (ex officio) and from two to four other faculty members are elected for one-year terms. The committee will select one member to be the chair and another member to be the vice-chair of the committee.   There are no term limits.
  3. The chair shall provide a written progress report to each regular Faculty Association meeting; file a copy of the minutes of each committee meeting with the Secretary, and submit to the Faculty Association in writing any policies adopted by the group. These reports and minutes are not to include information revealing confidential deliberations concerning individual faculty members.
  4. The chair shall provide the Faculty Association with an end-of-year report. This report must be submitted to the Secretary prior to the completion of the academic year.

Section B – Education & Curriculum Committee

  1. The primary purpose of this committee is focused on educational and curriculum matters, and is responsible for formulating and guiding educational policy for the Faculty Association. Their tasks may also include providing guidance for the Faculty Association for suggesting program, concentration, and course improvements and/or revisions.
  2. The Education and Curriculum Committee will be comprised of from two to five faculty members who are elected for one-year terms. The committee will select one member to be the chair and another member to be the vice-chair of the committee.   There are no term limits.
  3. The chair shall provide a written progress report to each regular Faculty Association meeting; file a copy of the minutes of each committee meeting with the Secretary, and submit to the Faculty Association in writing any policies adopted by the group. These reports and minutes are not to include information revealing confidential deliberations concerning individual faculty members.
  4. The chair shall provide the Faculty Association with an end-of-year report. This report must be submitted to the Secretary prior to the completion of the academic year.

Section C – Research & Institutional Review Board (IRB) Committee

  1. The purpose of the Research and IRB Committee is to advocate and assist Faculty Association members in their efforts to pursue, conduct, and publish ethical and professional academic research. Members of this committee will participate in the review, guidance, and oversight of the faculty and students research proposals and publications that are going to be associated with Lincoln University in need to maintain compliance with applicable laws, regulations, policies, and to protect university’s reputation.
  2. The Research Committee will be comprised of from two to six faculty members who are elected for one-year terms. IRB should also include student and administration representatives. The committee members will select one member to be the chair and another member to be the vice-chair of the committee. There are no term limits.
  3. The chair shall provide a written progress report to each regular Faculty Association meeting; file a copy of the minutes of each committee meeting with the Secretary, and submit to the Faculty Association in writing any policies adopted by the group. These reports and minutes are not to include information revealing confidential deliberations concerning individual faculty members.
  4. The chair shall provide the Faculty Association with an end-of-year report. This report must be submitted to the Secretary prior to the completion of the academic year.

 

Article V – Interpretation and Amendment of These Bylaws

       The Faculty Affairs Committee (FAC) shall rule on any question of interpretation of these Bylaws, though such rulings may be reversed by a two-thirds vote of the faculty.  Any FAC ruling regarding interpretation of these Bylaws is to be reported to the faculty at its immediately subsequent meeting.

Amending the Bylaws:

  1. A proposed amendment to these Bylaws may be initiated by the Faculty Affairs Committee or by ten percent of the voting faculty.
  2. Any amendment shall be circulated to members of the faculty at least two weeks before it is to be brought before the faculty for vote.
  3. A proposed amendment shall be placed on the agenda of a meeting of the faculty, discussed, and voted upon.  If it passes this reading by majority vote (with provision for amendment, by majority vote, of the proposal), it shall be read a second time at a subsequent faculty meeting.  At this second reading, no amendment of the proposal held by the president of the faculty to be a substantial alteration of the proposal shall be entertained.  This second and final reading shall require for passage a vote in favor by a two-thirds majority.  Any amendment of these Bylaws shall take effect upon final passage or at a date set by the faculty.
  4. Any amendment of these Bylaws is subject to veto by the Board of Trustees.