CORPORATE STRUCTURE OF THE UNIVERSITY, THE BOARD OF TRUSTEES
The corporate power of the University is vested in the Board of Trustees, which currently consists of twelve members. According to its Bylaws, the Board’s membership may not be less than five nor more than 12 members. Any employee of Lincoln University including the President may serve on the Board of Trustees only as an ex officio member.
As provided in the Articles of Incorporation, the goals and purposes of Lincoln University are to engage in higher education as a California non-profit corporation.
In keeping with its commitment to its constituency and the general public interest, the men and women serving as Trustees are representative of the fields of education, law, business, as well as alumni. The multiethnic, culturally diverse composition of the Board of Trustees reflects the social profile of the Greater San Francisco Bay Area.
The Board meets quarterly, and engages in hearing, considering and acting upon the reports of the President and the Chief Financial Officer on Academic Affairs, Finance (Budget), and Development. Ad hoc informal consultation between Trustees and the President occurs regularly.
The Board encourages and protects those institutional and academic goals carefully considered and recommended by the faculty and the administration of the University. Accordingly, it has confirmed by resolution the Mission and Educational Vision of Lincoln University, and has also affirmed by resolution that conjointly with the faculty and administration, it will exercise its powers to support and assist in the realization of the integrity, freedom, and administrative principles stated therein.
A major concern of the Board of Trustees is the stability, flexibility, and survival of Lincoln University. Through the leadership of its Chairman, the Board has resolved to develop a plan which embraces academic and institutional progress, growth and expansion. In this regard, the Trustees have encouraged in principle and through personal involvement, areas of proven productive development.
ADMINISTRATION OF THE UNIVERSITY
The University follows the “Cooperative” model in its governance process. Dialog among all constituencies is encouraged and facilitated by the sense of community developed at the institution. Here is where the University’s size proves to be advantageous. In keeping with the modest size of Lincoln University, the President is able to enjoy continuous formal and informal exchanges with the Board of Trustees and all University personnel. They work most closely with implementation of specific elements of the institution’s goals and objectives. Additionally, each member of the team coordinates the execution of his/her responsibilities with the task of creating and improving an environment of academic stimulation, growth, achievement, and institutional viability. Organization of the administration consists of administrative officers with clearly defined duties briefly outlined as follows:
The President of the University is the Chief Executive Officer (CEO) of the University, and the official advisor to, and executive agent of, the Board of Trustees. The President shall, as executive and administrative head of the University, exercise a general superintendence over the staffing and developmental affairs of the institution, and shall bring such matters to the attention of the Board as are appropriate to keep the Board fully informed. The President shall have power to perform all acts and execute all documents to make effective the actions of the Board of Trustees or its Executive Committee in matters pertaining to staffing and development, and is an ex officio member of all Committees in matters pertaining to staffing and development. The President, with the concurrence of the Board, may appoint a Provost, Vice-Presidents, Deans, and Departments Heads. The President may also appoint such other officers as Librarian, Registrar, Personnel Officer and Faculty Members of the University with or without the concurrence of the Board. The President represents the University at education conferences and graduations.
The Provost of the University shall be the Chief Academic Officer (CAO) of the University, and the official advisor to the President and Board of Trustees concerning academic matters. He or she shall, with the advice and consent and concurrence of the President, be responsible for the curriculum and for the selection of Faculty Members, and shall bring such matters to the attention of the Board as appropriate to keep the Board fully informed. The Provost also leads the office of Registrar, Library, and academic and dissertation and project defenses committees.
CHIEF FINANCIAL OFFICER OF THE UNIVERSITY
The Chief Financial Officer (CFO) shall be the official advisor to the President and Board of Trustees concerning financial matters. The CFO is a key participant in the University’s future financial planning and a member of the university executive management team. He/she is responsible for budgeting and payroll, for generating and sharing financial information, audit and financial analytical reports with the Board of Trustees and its committees. The CFO has a further obligation to closely monitor the Board-approved operating budget and exercise appropriate financial control over the expenditure of funds. The CFO may appoint members of the Finance Department as appropriate to help maintain its proper functioning.
The Administrative Vice-President (AVP) is responsible for administrative activities of the University. The AVP directs Heads of Admissions and Records, the Dean of Students, Student Services, Financial aid, Computer Lab, Building Management departments. The AVP reports to the President.
OFFICE FOR ACCREDITATION COMPLIANCE AND QUALITY ASSURANCE
The office is responsible for communications with accrediting agencies, institutional research, assessment of results, and quality assurance including review of course syllabi. The office may consist of dedicated administrative staff as well as faculty members.
ADMISSIONS AND RECORDS AND REGISTRAR OFFICES
The Offices of the Admissions and Records and the Registrar serve for the proper admission of students to the University, and for monitoring and maintenance of student records.
Due to the diverse nature of the University’s student body, the Director of Admissions and Records has developed expertise in working with the rules and regulations of the United States Department of Homeland Security (DHS), and provides up-to-date information about these regulations to prospective students. The office director is serving as a Designated School Official (DSO) with DHS and reports to the AVP. The Registrar reports to the Provost.
DEAN OF STUDENTS
The Dean of Students reports to the Administrative Vice-President and serves as a resource for the University students. The Dean participates in developing of policies, coordinate student activities and advise students on personal matters. The Dean is the link between students and faculty and, in certain instances, to the communities in which they reside and serve. He/she participates in developing of programs and collaborates with the department chairs. The Dean is the central point of contact on disciplinary problems within the student body and administration.
The Student Services Office provides and is responsible for the services based on the students’ needs and well-being. The Office is also responsible for student activities and the maintenance and advancement of campus life and student interaction. The Director of Student Services reports to the Dean of Students.
ROLE OF FACULTY
The University Faculty plays an important role in formulating policies, planning and maintaining the academic standards, and is involved in other campus matters through several channels, including the Provost, the Program Directors, the Deans, and the Department Heads, who have input from members of the University’s faculty, as well as through Academic Committees. Formal recommendations are made as warranted.
ROLE OF STUDENTS
A student interested in influencing the governance and administration of the University is provided opportunities for expression. Student voice is officially provided a channel through the Lincoln University Student Association. Through this formal organization, students are encouraged to examine their special concerns and to present their decisions to the University administration for consideration and action. The administration sensitive to student needs becomes aware quickly of sources of both satisfaction and dissatisfaction. Students also have easy access to many members of administration including the President thanks to the size of the University.